Health and Safety Policy

1. Policy Statement

The Hivals Group Limited is committed to ensuring the health, safety, and welfare of all employees, contractors, clients, and visitors affected by our business activities. We recognise that effective health and safety management is integral to our success and reputation.

We will comply with all applicable health and safety legislation, including the Health and Safety at Work etc. Act 1974, the Management of Health and Safety at Work Regulations 1999, and all other relevant statutory requirements.

2. Our Commitments

The Hivals Group Limited is committed to:

• Providing and maintaining safe working environments, plant, and systems of work
• Ensuring safe handling, storage, and use of substances and materials
• Providing adequate information, instruction, training, and supervision to enable all employees to work safely
• Consulting with employees on matters affecting their health and safety
• Providing and maintaining safe access and egress to all workplaces
• Providing adequate welfare facilities for all employees
• Regularly reviewing and updating this policy and our safety procedures

3. Management Responsibilities

Senior management has overall responsibility for health and safety within the organisation. This includes:

• Allocating sufficient resources to implement this policy effectively
• Ensuring that health and safety is given appropriate priority in all business decisions
• Setting health and safety objectives and monitoring performance against them
• Ensuring that all employees receive appropriate health and safety training
• Investigating accidents and incidents and implementing corrective actions
• Regularly reviewing and updating risk assessments

4. Employee Responsibilities

All employees have a duty to:

• Take reasonable care for their own health and safety and that of others who may be affected by their actions
• Cooperate with management on health and safety matters
• Use equipment and substances in accordance with training and instructions provided
• Report any hazards, defects, or concerns to their supervisor or manager immediately
• Not interfere with or misuse anything provided for health and safety purposes
• Attend and participate in health and safety training as required

5. Risk Assessment

We conduct comprehensive risk assessments for all work activities to identify potential hazards and implement appropriate control measures. Risk assessments are:

• Carried out by competent persons
• Documented and communicated to all relevant personnel
• Reviewed regularly and updated when circumstances change
• Used to inform safe systems of work and method statements

6. Training and Competence

We ensure that all employees receive adequate health and safety training appropriate to their role, including:

• Induction training for all new employees
• Task-specific training for particular work activities
• Refresher training at appropriate intervals
• Specialist training for those with specific health and safety responsibilities

7. Accident and Incident Reporting

All accidents, incidents, and near misses must be reported immediately to management. We investigate all incidents to identify root causes and implement measures to prevent recurrence. Serious incidents are reported to the Health and Safety Executive (HSE) in accordance with RIDDOR requirements.

8. Emergency Procedures

We maintain emergency procedures for fire, first aid, and other emergencies. These procedures are:

• Documented and displayed prominently in the workplace
• Communicated to all employees through training
• Practised through regular drills
• Reviewed and updated as necessary

9. Contractors and Visitors

We require all contractors working on our behalf to demonstrate competence in health and safety and comply with our health and safety requirements. Visitors to our premises are briefed on relevant safety information and emergency procedures.

10. Monitoring and Review

We monitor our health and safety performance through regular inspections, audits, and reviews. This policy is reviewed annually, or sooner if there are significant changes to our operations or legislation.

11. Contact

If you have any questions about this Health and Safety Policy or wish to report a health and safety concern, please contact us at:

• Email: info@thehivalsgroup.co.uk